Payroll Tax Filing Deadlines in India: Your Complete Calendar

Chosen theme: Payroll Tax Filing Deadlines in India. Welcome! Here you’ll find a clear, confidence-boosting path through India’s payroll deadlines—monthly deposits, quarterly returns, annual forms, and smart habits that keep your team compliant and worry-free.

Deposit TDS for salaries by the 7th of the following month, with March deposits typically due by April 30. Prioritize e-payment and internal cutoffs to avoid last-minute rushes and accidental bank-hour constraints.

Provident Fund (EPF) and ESI: Social Security Milestones

Pay EPF contributions and file ECR generally by the 15th of the following month. Reconcile gross wages, eligible base, and rounding differences well before submission to avoid interest and late fees.

Provident Fund (EPF) and ESI: Social Security Milestones

ESI contributions are typically due by the 15th of the next month, alongside online statements. Confirm coverage thresholds and employee movements monthly, so category changes never cause underpayment surprises.

Professional Tax (PT): State-Specific Calendars and Practical Tips

PT payment and return frequencies differ across states like Maharashtra, Karnataka, and West Bengal. Maintain a living matrix of due dates and registration numbers, with portal links and authorized user roles.

Year-End Reconciliation: Closing Your Payroll Books Right

Match TDS, Challans, and Form 24Q

Reconcile TDS deducted versus challans paid and statements filed. Tie totals to Form 24Q, so Form 16 generation is accurate and no employee sees gaps or mismatches.

Perquisites and Form 12BA

Report perquisites accurately and issue Form 12BA alongside Form 16, typically by June 15. Capture company car, concessional loans, and other benefits with proper valuation rules followed.

Retention, Audit Trails, and Evidence

Maintain payroll records, proofs, and reconciliations for multiple years. A clean audit trail—policies, approvals, calculations—protects your team when questions arise long after filings close.

Holiday Clashes, Extensions, and Official Circulars

Occasionally, authorities extend due dates via circulars. Subscribe to CBDT and EPFO updates, and mirror changes in your internal calendar the same day, with stakeholder alerts.

Stories from the Payroll Desk: Misses, Fixes, and Wins

The Bengaluru Q3 Close Call

An HR lead almost missed the January 31 Form 24Q deadline during a long holiday stretch. A shared tracker and early maker-checker review saved the day—and the late fees.

How Internal Cutoffs Changed Everything

A startup moved TDS deposit prep to the 5th each month. With time to validate challans, errors dropped, employee trust rose, and filings turned comfortably predictable.

Scaling Compliance: From Startup to Enterprise

Set earlier internal dates for TDS, EPF, ESI, and PT. This buffer enables thorough review, clean reconciliations, and calm, on-time filings even when something unexpected pops up.

Scaling Compliance: From Startup to Enterprise

Automation streamlines challans and filings. Combine it with a maker-checker process and access controls, so speed never compromises accuracy or audit readiness.

Scaling Compliance: From Startup to Enterprise

If you use payroll partners, lock SLAs aligned to statutory deadlines, with penalties for misses. Share calendars, track tickets, and verify acknowledgments before you breathe easy.

Scaling Compliance: From Startup to Enterprise

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Your Actionable Checklist and Invitation to Engage

By the 5th: internal TDS review. By the 7th: TDS deposit. By the 15th: EPF and ESI contributions. Update PT state-wise tasks. Log acknowledgments and reconcile payroll reports.

Your Actionable Checklist and Invitation to Engage

File Form 24Q by Q1 July 31, Q2 October 31, Q3 January 31, Q4 May 31. Issue Form 16 by June 15. Close year-end reconciliations with clean evidence trails.

Your Actionable Checklist and Invitation to Engage

Subscribe for deadline alerts, templates, and case studies. Comment with your state-specific PT experiences, or ask a question—we’ll update guides to help everyone stay compliant.